You can use G Suite Migration for Microsoft® Outlook (GSMMO) to import data from a Microsoft Exchange account or Outlook PST files, by stepping through a simple migration wizard. You can import your mail, personal contacts, and calendar events, either all at once, or one application at a time.
Before starting, If you haven’t already, sign in to your G Suite account at least once, to accept Google’s Terms and Conditions.
Installing G Suite Migration for Microsoft Outlook
- Review these system requirements for your computer. Before continuing with installation, install any necessary updates to your version of Microsoft Outlook or Windows.
- Go to the G Suite Migration for Microsoft Outlook download page and click the big blue download button to download and install the utility.
- Double click the downloaded file to install it and follow the prompts to complete the installation.
Running G Suite Migration for Microsoft Outlook
- From the Windows Start menu, open G Suite Migration for Microsoft Outlook
- After starting G Suite Migration for Microsoft® Outlook, you’re prompted to sign in to your G Suite account. Signing in here lets G Suite Migration connect to your account to get ready for importing.
- Enter the email address that you use to log in to your G Suite account
- Enter your password
- Check Remember me if you think you might be importing data to this account again. That way, when you next import data from this tool, G Suite Migration won’t ask you to sign in.
- Click Continue when you are ready.
- Next, G Suite Migration will open a browser window and redirects you to your G Suite account to allow persmissions for the application, It is important that you do not skip this task.
- Click Allow to accept the assigned permissions
- Next, G Suite Migration for Microsoft® Outlook asks you to select where to import data from. You can import data directly from a Microsoft Exchange/Outlook profile. Or export it first from Microsoft Outlook as one or more PST files, and import those files.
- Choose where to import your data from, as follows:
If your existing profile is listed, choose its profile name to import directly from the profile—G Suite Migration takes a snapshot of the profile’s current data and imports just that. If instead you’ve exported your data to a PST file, choose From PST File(s) and browse to the file on your computer or network. (Control-click multiple PST files to import them all at once.)
You can’t import PST files that are read-only. The migration utility needs write permission to access your data.
- If you’ve already imported data into this account, choose the appropriate migration option, as described below. (If you’re importing for the first time, either option works fine):
Migrate all data: Imports all your mail, contacts, and calendar events. You can choose this option for your initial migration. Or, choose it if you’ve deleted all previously imported data from this account (such as after a test migration), and want to import all your data again.
Migrate only new data: Imports only data that hasn’t been imported before (doesn’t duplicate contacts or overwrite existing calendar data). Choose this option to resume a migration that didn’t fully complete (say, if you had to turn your computer off), or to import data that arrived after your first migration.
- Click Next in the wizard to continue.
- Choose where to import your data from, as follows:
- Finally, you need to select what data to import—your email, contacts, calendar events, or all of the above
- Specify what to import, and whether to import only mail that was sent before or after a particular date (just check each appropriate box). To speed up your import, uncheck Junk mail and Deleted items as you probably don’t need any of these messages.
- Click Migrate in the wizard to begin importing. If you’re importing from a Microsoft Outlook profile rather than a PST file, you might be prompted to log in to your profile
- Now just sit back and let your data import
Monitor G Suite Migration
Once you start the migration, G Suite Migration for Microsoft® Outlook begins to import data to your G Suite account. Contacts are imported first, followed by calendar data, and then email. If you’re importing more than one PST file or email account, each file or account is imported in sequence (completing one before moving on to the next).
When your migration has finished, you can click Start new migration to import more data (if you’re migrating in stages). Otherwise, click Cancel to close the wizard.
What to expect during migration
- How long does it take? Depending on how much mail and other data you have, it might take several hours for all of it to import (although you can begin to work in your G Suite account right away).
- Pause a migration. To temporarily halt importing, click Pause Migration. Click Resume Migration to continue importing from where you left off.
- Restart a migration. If your import is interrupted and you need to run the migration again (say, if you click Cancel in the wizard or if you have to shut down your computer), simply rerun the wizard. To avoid importing duplicate contacts, select the option to Migrate only new data.
- My Internet connection went away. If the migration is interrupted without closing the wizard—say, if your Internet connection goes away—it will resume where it left off if the connection comes back soon. Otherwise, you should start a new migration. To avoid importing duplicate contacts, select the option to Migrate only new data.
Did everything migrate?
To see the status of your migration, such as any errors that might have occurred, click the Migration log file link. This opens the log file for the current migration